Workshop on Workforce Planning and Organization

Program overview:

Workforce planning is a core function of human resource management and it is related to the systematic identification and analysis of what an organization is going to need in terms of the size, type, experience, knowledge, and skills of its workforce to achieve its objectives. It is a process used by recruitment and workforce planning managers and specialists, Human Resources professionals and strategy analysts. This program is also useful to corporate planning managers who want to make sure their strategies are implemented successfully.

For whom:

This program is designed for HR practitioners, Managers of Human Resources, Managers of Talent Acquisition and Recruitment, Managers of Strategy and Workforce Planning, and Line Managers  

Learning objectives:

At the end of this program, participants will be able to:

• define workforce planning within the context of Human Resource;
• explain how Human Resources planning is related to the overall strategic plan of the organization;
• explain the economic concepts of demand and supply and how they apply to the labor market;
• learn how to forecast the demand and supply for different types of Human Resource, both in terms of quantity and quality;
• explain the relationship of Human Resource planning to the staffing process; and
• describe why an understanding of the external labor market is important in workforce planning.

Course outline:

Day 1: Overview of Workforce Planning (WFP)

• A Clear Definition of WFP and its Relationship to Organization Strategy
• The Need for WFP:
  • Penalties for Not Being Properly Staffed
  • Importance and Benefits of WFP,

Day 2: The Link between WFP and Other HR Processes

• Aims and Phases of WFP
• Main Drivers of WFP
• The WFP Analysis Model,
• WFP Key Performance Indicators

Day 3: Workforce Planning Analysis: An Operational Approach

• Introduction,
  • Project Based Workforce Requirements
• Long Term Workforce Requirements
  • The Demand Analysis Phase:
    • How to Forecast Human Resources Needs?
  • Trend Analysis,
    • Ratio Analysis,
    • The Scatter Plot
  • The Zero Manning Technique for Identifying Workforce Needs
  • The Demand Analysis Process,
  • The Supply Analysis Phase
  • How it Will Help WFP,
    • The Supply Analysis Process
  • Forecasting the Supply of Internal Candidates
    • Qualifications Inventories,
    • Replacement Charts

Day 4: Roles and Responsibilities,

• The Gap Analysis Phase
• The Nature of Gap Analysis,
• Causes of Gaps between Supply and Demand
• The Gap Analysis Process
• Workforce Formulation
• Filling the Workforce Gaps

Day 5: Strategic Issues to Consider in Filling Workforce Gaps

• The Process
  • Monitoring and Evaluation
  • A Built-In Process,
  • Gathering Feedback Methods and Means
• Beyond Staffing Plans
• Using Workforce Planning to Support

Management Successions and Development Planning,

• Talent Planning:
  • The Key to Effective Talent Management
• Measuring Staffing Effectiveness and Efficiency
• Calculating Staffing Costs and Evaluating Staffing Options

Training Methodology

Lectures, discussions, exercises, and case studies will be used to reinforce these teaching/learning methods.